and what better way to help the spring clean of your warehouse than by organising your Longspan Shelving.

Most businesses, big or small, will have long span shelving. If your business is expanding, you may find that Longspan Shelving is a good alternative for keeping additional paperwork or stock rather than relocating to larger premises. Don’t let the simplicity of this shelving unit fool you; there’s a definite knack for stacking and storing your files or stock to make sure that they don’t get damaged and allow easy accessibility.

Here are some top tips on how to organise your Long Span shelving to assist the efficiency of your business.

Longspan Shelving

If you’ve had your racking or Long Span shelving from Ikon, you’re already winning; we would have already identified and designed the optimum position and layout. If not, don’t worry (remember us for next time); we’ll still share our tips; knowledge is power, after all. Firstly, make sure that there is an adequate walkway between the units to get to everything quickly and easily.

And, put items that you are likely to need regularly at the front of your unit; you’d be surprised how many people rush into filling their shelving only to find what they need continually is at the back. 


It’s good to source sturdy storage boxes/containers from a professional moving or storage company, and of course, Ikon can help with this too. The containers should be of uniform size, making it easy to stack them. When loading the boxes, bear in mind that you’ll have to lift them, so avoid overloading.

The organisation doesn’t stop there; ensure you clearly label the boxes on all sides. Labelling on all sides allows you to see what’s in the boxes from all sides of the unit and saves you the hassle of dragging the containers in and out to see what’s in them.

Rather than stacking paperwork inside storage boxes, try using containers fitted with hanging files inside instead. Labelled hanging files enable you to quickly and easily find the papers you want without rummaging through a pile of randomly stacked documents.

Hanging files also enable you to lift your files from your office filing cabinets and place them straight into your storage boxes, saving you time and hassle.


An essential part of your storage project must be the compilation of an inventory. An inventory will provide you with at-a-glance details of what types of files you have stored and provide a means of stock control.

Finally, before you place any business goods or stock in storage away from your premises, always remember to check that your insurance policy has you covered for theft, loss or damage of these items.

To explore other options for maximising your self-storage unit’s capability, why not talk to us and see how we can optimise your storage space to increase productivity and grow your business. Get in touch.

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01773 718 719